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Executive Assistant

Primary office location
Sydney
Date
06-Mar-2025
Permanent - Full time,
Job category
Administration & Support
We have an exciting opportunity to join the Digital, Data, Design and Engineering team in our Commodities and Global Markets business, based in our Sydney office.
At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 34 markets and with 55 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

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In this role, you will provide essential support to the Digital, Data, Design and Engineering leadership team, including the Head of Post Trade Data and a globally based team of over 140 people. 

Your responsibilities will encompass various administrative and organisational tasks.You will manage calendars by scheduling and organising meetings, appointments, and events. Additionally, you will handle travel arrangements, booking flights, hotels, and transportation, as well as preparing detailed travel itineraries.You will handle phone calls, emails, and other correspondence on behalf of executives, and also coordinate meetings, which involves organising and preparing for them, setting agendas, taking minutes, and following up on action items.

Furthermore, you will manage expenses by preparing and submitting expense reports and overseeing budgets. Your role will be pivotal in ensuring the smooth operation of the leadership team's daily activities.

What you offer

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  • Ability to manage multiple tasks, prioritise effectively, and maintain a well-organized workspace. 
  • Proficiency in managing schedules, meeting deadlines, and ensuring timely completion of tasks. 
  • Strong verbal and written communication abilities to interact professionally with executives, clients, and colleagues. 
  • Meticulousness in handling tasks, ensuring accuracy in documents, reports, and correspondence. 
  • Capability to anticipate issues, think critically, and provide effective solutions. 
  • Trustworthiness in handling sensitive information and maintaining confidentiality. 
We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

About Commodities and Global Markets

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Commodities and Global Markets is a global business offering capital and financing, risk management, market access, physical execution and logistics solutions to its diverse client base across Commodities, Financial Markets and Asset Finance.

Our commitment to diversity, equity and inclusion

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We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, family and domestic violence status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. To learn more, contact our team by clicking here.

Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.

Learn more about Macquarie

Our people blog

Diversity, equity and inclusion

Benefits and wellbeing

Recruitment process