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Join us in our Tokyo office as an Executive Assistant supporting the Client Solutions Group within Macquarie Asset Management.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 34 markets and with 55 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

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Working in a fast-paced and close-knit team environment, you will support executives and members of the team on extensive inbox and diary management, arrangement of internal and external meetings and overseeing video calls, which includes managing the waiting room, agenda, participants, and presentations when required. In addition, you will manage domestic and international travel arrangements which include tasks such as accommodation, visas, client entertainment and expense claims.

You will regularly interact with clients and their assistants to coordinate conference calls with international offices and across different time zones and have the opportunity to support logistical coordination and execution of a variety of corporate access activities, both virtually and physically, including but not limited to Roadshows, Conference Calls, Bespoke Events, Group Tours and Conferences.

What you offer

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• 5-7+ years’ executive assistant experience within the professional services industry
• Ability to provide seamless executive and team support in a fast-paced environment
• Ability to adopt a proactive approach and understand the nature of the business and priorities within the team
• Strong organisational, planning, and multi-tasking skills with the ability to effectively manage conflicting priorities
• Excellent interpersonal, verbal and written communication skills.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

About Macquarie Asset Management

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In Macquarie Asset Management, you will join a global asset manager that aims to deliver positive impact for everyone. Join a team that is trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.

Benefits

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Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include: 

• Hybrid and flexible working arrangements
• One wellbeing leave day per year
• Up to 20 weeks paid parental leave as well as benefits to support you as you transition to life as a working parent 
• Paid volunteer leave and donation matching
• Other benefits to support your physical, mental and financial wellbeing
• Access a wide range of learning and development opportunities

Our commitment to diversity, equity and inclusion

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We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply for a role regardless of their identity, including gender, race, ethnicity, cultural identity, nationality, age, sexual orientation, gender identity, intersex status, marital or family status, neurodiversity, religion or belief, disabilities, or socio-economic background.

If you require adjustments to your working arrangements or the recruitment process, please let us know when applying.