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Join our high-performing team as an Executive Assistant supporting Macquarie Capital in Hong Kong.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

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Working in a fast-paced and close-knit team environment, you will collaborate with other Executive Assistants across various internal teams to provide high-level support to executives and team members. Your primary responsibilities will include ensuring seamless calendar coordination, organising internal or external calls and meetings with offices across multiple time zones (including booking rooms, arranging catering and preparing meeting materials), managing extensive inboxes as needed, and coordinating complex domestic and international travel plans (including flights, accommodation, visas, transportation and client entertainment).

In addition, you will support document proofreading to ensure accuracy and consistency in materials, as well as manage finance-related administrative tasks such as processing payments and invoices in line with internal policies and controls. You will also work closely with other Executive Assistants to support and arrange local staff events (such as end-of-year celebrations, all-staff meetings and other office-wide activities).

What you offer

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• 5+ years’ relevant experience ideally within fund management and/or investment banking environments
• Proven track record of delivering seamless executive assistance and team support, including managing complex global travel arrangements in a fast-paced setting
• Strong organisational, planning and multitasking skills with the ability to manage conflicting priorities
• Excellent verbal and written communications skills in English and Mandarin, essential for engaging with key stakeholders
• Meticulous, proactive and enthusiastic, with a collaborative mindset and the ability to anticipate team needs while adapting to changing priorities.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

What we offer

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At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day and 5 additional paid Flexi-Leave days per year
• 20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• 2 days of paid volunteer leave and donation matching
• Option to purchase additional annual leave
• Benefits and initiatives to support your physical, mental, and financial wellbeing including comprehensive medical and life insurance cover and additional flexible wellbeing credits and access to the Rental Reimbursement Program
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Macquarie Capital

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Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.

Our commitment to diversity, equity and inclusion

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We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.

Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.