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Executive Assistant | Office Coordinator

Primary office location
Los Angeles
Date
09-Jul-2024
Permanent - Full time, Junior
Job category
Administration & Support
As an Executive Assistant/Office Coordinator supporting a dynamic team for the Financial Sponsors Group within Macquarie Capital, you will gain international exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills.
At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 34 markets and with 55 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

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In this role you will be responsible primarily for supporting a team of executives with calendar management, invoice processing, client relationship management in Salesforce, expense, and travel coordination, both domestic and international, using Concur. You will collaborate with other EAs and executives across multiple internal teams and take an active role to support its success. You will also get the opportunity to work on various ad-hoc projects, including the coordination of team conferences and events. Additionally, you will be responsible for Office Coordinator tasks such as facility requests, liaising with building management and cleaners, light technology support, onboarding and offboarding of employees, pantry and office supply orders, cost management, security access requests and visitor logs, parking pass assignments and deactivation, conference room management and other ad hoc requests.

What you offer

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  • Ability to exercise good judgment, discretion, and flexibility in your approach, you will be proactively anticipating the needs of the executives that you support
  • Experience acting as a problem solver who can multi-task with ease, utilizing your understanding of the industry culture to help you to support the team
  • Microsoft Office Suite experience is required with proficient skills in PowerPoint
  • Experience working in a financial environment is preferred.
We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

About Macquarie Capital

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In Macquarie Capital, you’ll be part of a team that combines specialist skills, innovative advice and flexible capital solutions to help our clients and partners make opportunity reality. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.

Benefits

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Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include: 
  • Hybrid and flexible working arrangements  
  • One wellbeing leave day per year and minimum 25 days of annual leave
  • Primary caregivers are eligible for 20 weeks paid leave along with 12 days of transition leave upon return to work and 6 weeks paid leave for secondary caregivers
  • Paid volunteer leave and donation matching
  • Range of benefits to support your physical, psychological and financial wellbeing 
  • Employee Assistance Program, a robust behavioural health network with counselling and coaching services
  • Recognition and service awards

Our commitment to diversity, equity and inclusion

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We are committed to providing a working environment that embraces diversity, equity and inclusion. As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including color and ethnic or national origins), religion or belief.