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Executive Assistant

Additional office locations
Milan
Job ID
21525
Date
24-Jun-2026
Permanent - Full time, Junior
Job category
Administration & Support
Join a division that plays a key role in delivering innovative solutions and strategic advice to clients across global financial institution sectors. You will be part of a collaborative and fast-paced environment where your contribution supports the success of multi-national, complex projects and transactions.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

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As an Executive Assistant you will ensure the smooth running of the workplace by supporting daily operations, maintaining a well managed office environment, and providing a professional welcome to colleagues and visitors. Taking ownership of supporting meetings and events spaces, you will manage reservations, meeting amendments and related client communications.
In this dynamic role, you will support multiple senior leaders to manage diaries, coordinate meetings across multiple time zones, and arrange travel and logistics. Handling expense claims, process invoices, and maintain accurate records in Salesforce. 

Overall, you will be instrumental in workplace operations, using your strong communication skills to handle enquiries, manage facilities tasks, and coordinate building communications. Your ability to prioritise and adapt will be key to supporting the team effectively in a fast-paced environment.

Salary range for this position: €45,000 - €55,000/Year. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. You can further read about the full spectrum of benefits we offer our people listed below.


What you offer

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  • Proven experience providing team support within a professional services environment. Demonstrated experience in office management, team assistant and workplace coordination responsibilities.
  • Strong organisational skills with excellent attention to detail and follow-through.
  • Proactive approach with the ability to understand business priorities and anticipate needs.
  • Excellent verbal and written communication skills that allow you to liaise with a range of stakeholders.
  • Sound judgment and discretion when handling confidential information.
  • Proficiency in the Microsoft Office Suite and experience with corporate systems including Coupa, Concur and Salesforce.
  • Fluent in Italian and English.
We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

About Macquarie Capital

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Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.

Our commitment to diversity, equity and inclusion

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We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.

Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.

Learn more about Macquarie

Our people blog

Our inclusive workplace

Benefits and wellbeing

Recruitment process