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Executive Assistant

Additional office locations
Jacksonville
Job ID
23020
Date
06-Jul-2026
Permanent - Full time, Junior, Mid-level
Job category
Administration & Support
Join Macquarie Capital’s Finance and Tax Division, supporting a group of senior executives at the Managing Director and Director level within a high performing, deal driven environment. This team operates at pace across complex transactions, offering high visibility, meaningful exposure to senior stakeholders, and the opportunity to act as a true business partner rather than purely in a support role. You will support a core group of executives within a broader team of professionals, working closely across regions on active transactions and strategic initiatives.
We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

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As an Executive Assistant, you will act as a trusted partner to senior stakeholders, managing complex and highly dynamic calendars, coordinating meetings across time zones, and overseeing domestic and international travel through Concur. Beyond core support responsibilities, you will play an integral role in enabling the team’s effectiveness, including coordinating across regions, supporting deal related activities, and identifying opportunities to improve processes and ways of working. This is a high visibility role within a fast-paced environment, where you will build strong relationships across senior stakeholders and contribute to the success of a leading advisory business. You will also have the opportunity to take ownership of team initiatives, including event planning and engagement activities. In your first 12 months, success will be defined by establishing yourself as a trusted partner to your executives, proactively managing priorities in a complex environment, and identifying efficiencies that enhance team productivity.

What you offer

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  • 3-5 years of experience supporting senior executives (Managing Director or equivalent level), ideally within investment banking, financial services, or another fast paced, high-performance environment
  • Demonstrated ability to manage multiple senior stakeholders, balancing competing priorities with sound judgment, discretion, and attention to detail
  • Strong communication and interpersonal skills, with the ability to build trusted relationships and navigate complex stakeholder environments with professionalism and tact
  • Proven ability to operate proactively and independently, solving problems, anticipating needs, and delivering consistently high quality outcomes under pressure.
  • Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and experience with tools such as Concur and Coupa
We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

What we offer

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At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include: 

  • 1 wellbeing leave day per year and a minimum of 25 days of annual leave
  • 20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
  • 2 days of paid volunteer leave and donation matching
  • Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental, and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
  • Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
  • Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
  • Recognition and service awards
  • Hybrid and flexible working arrangements, dependent on role
  • Reimbursement for work from home equipment

About Financial Management, People and Engagement

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Financial Management, People and Engagement (FPE) provides a single interface for Macquarie’s businesses across key areas of people, strategy, communications and financial management. Comprising two pillars – Financial Management, and People and Engagement – it is responsible for managing the Group’s financial, tax and treasury activities and strategic priorities, fostering our culture through people and community engagement strategies, and engaging with stakeholders to protect and promote Macquarie’s reputation globally.

Empowering all kinds of bright and driven people

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We are committed to providing an inclusive environment for all that values and respects different experiences, skillsets and perspectives. Macquarie provides access to opportunities for all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable accommodation to individuals who may need support during the recruitment process and employment. If you require an accommodation, please let us know during the application process.

Learn more about Macquarie

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