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Join our team as an Executive Administrative Assistant in our New York office supporting senior leaders in our Real Estate Division. In this role you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 34 markets and with 55 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

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You will be responsible primarily for calendar management, expense and invoice processing via Coupa, and travel coordination (both domestic and international) for a team of executives using Concur. You will collaborate with other Executive Assistants and executives across multiple internal teams and take an active role to support their success. You will also have the opportunity to work on various ad-hoc projects, including the coordination of team events.

Salary range for this position: $80,000 - $110,000/Yr. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. The successful candidate may also be eligible for an annual discretionary incentive compensation award.

What you offer

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• Extensive calendar management, including booking meetings, managing conflicts and booking rooms/catering etc
• Booking and confirming extremely complex travel arrangements including producing comprehensive travel itineraries, working on roadshows, flights, hotels, cars, trains and visas
• Processing purchase orders and invoices on Coupa and processing monthly Amex / expense claims in Concur ensuring deadlines are adhered to
• Producing and coordinating documents for meetings including printing, binding, scanning
• General administration and support such as organizing large-scale events for the department and the team.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

About Macquarie Asset Management

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Macquarie Asset Management is a global asset manager that aims to deliver positive impact. We’re trusted by institutions, pension funds, governments, and individuals to manage billions in assets globally. We provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, green investments, natural assets, real estate, and asset finance.

Benefits

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Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include: 

• Hybrid and flexible working arrangements  
• One wellbeing leave day per year and minimum 25 days of annual leave
• Primary caregivers are eligible for 20 weeks paid leave along with 12 days of transition leave upon return to work and 6 weeks paid leave for secondary caregivers
• Paid volunteer leave and donation matching
• Range of benefits to support your physical, psychological and financial wellbeing 
• Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Recognition and service awards

Our commitment to diversity, equity and inclusion

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We are committed to providing a working environment that embraces diversity, equity and inclusion. As an inclusive employer, Macquarie provides equal opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance.

Our aim is to provide reasonable accommodations to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know during the application process.