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Uniquely positioned as one of the most experienced research houses in the region, our dedicated team has an extensive presence in Australia, New Zealand and 14 markets across Asia. We provide clients with differentiated insights on over 1,000 Asia-Pacific listed companies and a range of sector thematics. Coupled with our team’s deep connectivity, this sees us offer a more robust coverage model and delivery of ecosystems research and thought leadership for the benefit of our institutional clients.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

What role will you play?

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You will assist executives by scheduling internal and external meetings, which includes coordinating calendars, booking appropriate rooms, and arranging catering to ensure smooth and efficient sessions. Additionally, you will process the team’s monthly Amex and personal expense claims through Concur, requiring meticulous attention to deadlines and accuracy. Managing purchase orders and invoices via Coupa will involve liaising with suppliers to ensure timely follow-ups and payments.

You will also support onboarding and offboarding processes, ensuring new joiners and leavers transition seamlessly. Arranging travel, accommodation, and visas as needed will facilitate their movements effectively. Maintaining an up-to-date client contact database is crucial for fostering effective communication.

Furthermore, you will provide general administrative support, including office management and the organisation of team events, contributing to a well-structured and productive work environment.

What you offer

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• Ability to work under time limit, prioritize tasks and thrive in high-pressure environment.
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

What we offer

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At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave.
• 26 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• Paid fertility leave for those undergoing or supporting fertility treatment
• 2 days of paid volunteer leave and donation matching
• Access to a wide range of salary sacrificing options
• Benefits and initiatives to support your physical, mental and financial wellbeing including, comprehensive medical and life insurance cover
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Access to company funded emergency and backup dependent care services
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Macquarie Capital

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Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.

Our commitment to diversity, equity and inclusion

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We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.

Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.